How do I configure i-Calendar

To configure i-Calendar, follow the steps below:

1. Go to configuration mode by clicking on the dropdown menu under your username (top right) and selecting ‘Configuration’.
2. In the menu, click on 'Templates > i-Calendar'.
3. The screen 'Settings - ical' appears.
4. In the 'Value' column, place the text for the appointment that should appear in the calendar. You can additionally make use of the variables shown in the ‘Field legend’ table, as they stand, or in combination with the text you have placed.
5. Click on 'Save'.
6. Verify that the ‘Calculated’ column shows the value you entered in step 4.
7. If that is the case, then the i-Calendar is set up correctly.
8. If not, then deselect the checkbox in the 'Inheritance’ column and click ‘Save’ again.

Once i-Calendar is set up correctly, you next determine how you want to make the ICS file available to your customers. This can be done by inserting a link on the final checkout page (the end screen of the booking dialog) or by adding the ICS file as an attachment to an e-mail. You can, of course, use both methods.

Include i-Calendar as a link on the final checkout page

To include a link to the ICS file on the final screen of the booking dialog, follow the steps below:

1. Go to configuration mode by clicking on the dropdown menu under your username (top right) and selecting ‘Configuration’.
2. In the menu, click on 'Front pages > Checkout pages'.
3. Click on 'Checkout final page'.
4. In the 'Create ical file’ column, select 'Yes' in the selection field.
5. A button ‘Import appointment in Calendar’ will now be displayed on the final checkout screen.
6. Once a customer clicks on the button they can open the generated ICS file in the calendar of their choice, or download it.

Add i-Calendar as an attachment to an e-mail

You can include the variable {ICALENDAR} in an e-mail template, with the context ‘reservation’. This results in the generated ICS file being sent as an attachment.

Modern mail programs will recognise the accompanying ICS file and immediately display a CallToAction block or button when the e-mail is opened. This allows the recipient to import the appointment into their calendar with one click. If the ICS file is not automatically recognised, the recipient can click on the attachment to import the appointment into a calendar.